Keep track of your finances with the Finance Tab in Booking View! Under the Finance Tab, you can view Price, Security Deposit, Guest Invoice, Expenses, Refunds, Penalty, Owner information, Payment Terms and Tax Rate in separate cards.
Price
With Finance in Booking View, you can easily view the Collection Type, Rate Plan and manage Price Breakdown. If you click on the Share Payment Link, you can select Copy or View Link.
More
Depending on the payment status (Paid, Unpaid, Partially Paid, Credit), you can edit each by clicking More.
Log Payment: Use this option to record a payment made by the guest. It helps you keep track of completed transactions.
Refund: If a guest needs a refund, this option allows you to process it efficiently.
Log Penalty: In case of a penalty charge, you can log this charge to ensure it’s recorded correctly in the system.
Generate Partial Payment Link: This option is useful when the guest has made a partial payment, and you need to create a link for the remaining balance.
Set Payment Reminder: If the payment has not been received yet, use this option to set up a reminder for the guest.
Add a Discount: You can apply a discount to the booking price, which will be reflected in the total amount.
Add an Upsell: This option allows you to add additional charges for upsell services like room upgrades or extra amenities.
Note: When the payment status is Partially Paid or Unpaid, you can generate a link to receive the rest of the payment by clicking on More and selecting Generate Partial Payment Link.
Then, a window appears in which you can set your desired amount and click on Generate.
Note 1: When you click on Log Payment, a window opens in which you can insert the Amount, and select Date, Time and Payment Type from the drop-down. Inserting the Reference and Description is Optional. Finally, click on Log.
Note 2: When you click on Add Discount, a window will appear in which you can select Discount and insert its amount, or select the Promotion from the drop-down or enter the Voucher code. Once done, click on Add.
Price Breakdown
If you click on the arrow in front of the Price Breakdown, the details of prices will appear. The Accommodation, Fees, Penalties, and Upsells are editable by clicking on pens. Note that you should have already turned on the toggle of Card, on the Payment Methods card under Upsells& Payments tab of Confirmation Page Settings dashboard.
Note: If you click on Fees, Penalties, Upsells or Discounts, a window appears and asks for Void.
Log Security Deposit
You can view the Amount and Status of the Security Deposit here. You can Log Security Deposit if you click on More. Then, a window will open in which you can insert its Amount, Date and Time and select the Payment Type from the drop-down. Note that the Reference and Description are Optional to insert. Finally, click on Log.
Charge & Release Security Deposit
You can Charge or Release the Security Deposit by clicking on Charge & Release. When you click on Charge & Release, a window will appear in which you can select the Penalty Type and insert Associated Cost, Amount to Capture and Reason. Finally, click on Save And Close.
NOTE: When you pay the security deposit by the gateway and you click on Charge & Release, a window appears in which you can choose how to charge: Capture Now or Log Charge.
You can click on Show Details to view and edit more details about the Penalty. You can also click on the three dots to Edit or Remove Penalty.
You can view the details of the Guest Invoice, its Entity and Status, and the Recurring Invoices on this card. When the booking is checked out, the invoice status changes from Draft to Completed.
When the status is completed, you can send the invoice to Xero by clicking on Post to Xero. Then, the invoice status changes from Completed to Posted. Then you can see the Xero Link and you may remove the invoice by clicking on Remove from Xero.
Note: You may share each Invoice or get a PDF version by clicking on the download sign in front of each invoice.
Expenses
You can view and edit the information about the Expenses on this card. The details of Expenses are demonstrated by clicking on Show Details. You can also click on the three dots for each expense to View Monthly Supplier Bill or Edit Total Amount.
Note 1: You can Delete only the Expenses which are created manually.
Note 2: If you click on New Expense, you can create a new expense.
Penalty
The Penalty section provides a structured way to track penalty types, amounts, and reasons, ensuring clear financial records for each booking. Click on Log Penalty on the right to fill out the required fields:
Penalty Type: Select the type of penalty from the dropdown options.
Amount to Capture: Enter the monetary value of the penalty in GBP (£).
Date and Time:
Specify when the penalty is being logged.
Use the calendar and time picker to select the exact date and time.
Associated Damage Cost (Optional):
If the penalty is related to damages, enter the cost of repairs or replacements here.
This field can be left blank if not applicable.
Reason (Optional): Provide a brief explanation or description for the penalty.
Finally, click on Save.
Note that you can click on Show Details to View, Edit or Remove its details.
Owner
You can view the information about the Owner Deal(s), Management Fee, Owner Income and Owner Expenses on this card. You can also click on Show Details to view more details.
Payment Terms
You can view the Payment Terms status here. You can also click on Open Payment Terms to view more details about
instalment status, due date, instalment amount and number of instalments.
Once the payments are complete, they will be shown like this.
