While an Expense is an actual cost entry recorded in Finance → Expenses, using an Expense Type, amount, tax, and allocation (property/unit/booking), An Expense Type is the category/label you create (e.g., “Cleaning Fee – HK”) to organise costs and improve reporting. To take advantage of Expense Types, use them to categorise costs, keep reports clean, and improve owner profitability visibility in Monthly Profit Reports.To do so, go to Finance -> Expenses and click on the arrow to select Expense Types.
On the Expense Types dashboard, you can click on three dots of each expense to View or Delete it. You can also click on Create an Expense Type to add a new one.
When you click on Create an Expense Type, a drawer opens in which you should insert Name, Expense Type Category, and Xero Accounts. Finally, click on Create.
To change Expense Types, go to Finance -> Expenses and click on your desired choice to edit. On General Info, click on the arrow of Type to select your desired type. The change will be made across its related Bookings, Expense Page, and Profit Reports.
Note: If an expense is manually entered, it can be changed. If it is automatically entered as Channel Commission or Addon Expense, it can’t be changed or edited.
You can create a new Expense Type Category directly while adding an Expense Type.
On the Expenses dashboard, click on the arrow in front of Expenses button and select Expense Types.
Open the Create Expense Type drawer.
Go to the Expense Type Category dropdown.
Start typing your desired category name in the dropdown field.
When the system detects it's a new name, it will allow you to create it as a New Category.
Select it, complete the rest of the form, and save.
